Updated resource: United Nations Documentation Centre

United Nation logo

THE FIND DATABASES entry for the United Nations Documentation Centre has been updated to take account of a reorganisation of this part of the UN web site.

The on-campus and off-campus links of the Find Databases entry now resolve to the new landing page of the documentation centre. Access remains unrestricted.

Updated resource: Global Health Observatory

Logo of the Global Health Observatory

THE ENTRY FOR the World Health Organisation’s Statistical Information System (WHOSIS) has been updated in the Find Databases service.

Data held in the now retired WHOSIS has been incorporated into the WHO’s Global Health Observatory (GHO) platform.

The Find Databases entry for the resource now points to the new location for the combined statistics portal, and has been renamed ‘Global Health Observatory (incorporating WHOSIS)’.

Withdrawn resource: Zetoc

Zetoc logo

THE LISTING FOR the Zetoc abstract, indexing and table of contents service, has been withdrawn from the library’s Find Databases list following JISC’s retirement of the platform.

Zetoc was amongst the first online databases that the library enabled access to shortly after its launch in September 2000. Zetoc was also one of the first integrations to be bundled into the library’s then-new SFX OpenURL resolver service in 2004.

Exporting large record sets from EBSCOhost and ProQuest databases

ProQuest and EBSCOhost logos

ENHANCEMENTS HAVE BEEN rolled out to support the export of larger quantities of search results from databases on both the EBSCOhost and ProQuest database platforms.

Interest has been growing, amongst students and researchers, in the ability to export multiple thousands of records from two of the library’s most widely used database platforms.

EBSCOhost

When staff and students search on any of the databases on the EBSCOhost platform (such as Academic Search Complete, Business Source Complete or SportDiscus – with Full Text) the Share feature now includes the option to generate a downloadable set of search results, up to a maximum of 25,000 records in any one set (see illustration below).

Choosing that option loads a screen on which the requester can add a preferred email address and the format in which the records should be generated (such as a .ris file).

The 25k record threshold is in effect whether the search is carried out on a single EBSCOhost database or when searching several EBSCOhost databases in combination.

The Export Results option on the EBSCOhost platform

Once the requested records have been compiled, the requester will receive an email including a direct download link.

ProQuest

In order to take avantage of the full export options on the ProQuest platform (which provides access to the ASSIA [Applied Social Sciences Index and Abstracts] and IBSS [International Bibliography of the Social Sciences] databases amongst many others) staff and students need to create and then log in to their PQ My Research account (see illustration below).

The Sign into My Research option on the ProQuest platform

Once logged in to My Research, it’s possible to export a total of 10 thousand records in a single set.

The 10k record threshold is in effect whether the search is carried out on a single ProQuest database or when searching several ProQuest databases in combination.

When a results set contains fewer than 10k records, the Export Results feature is available (see illustration below). If a search returns more than 10k records, the Export Results option is disabled.

A display of a results set from a database on the ProQuest platform

Licensing restrictions mean that records in some of the databases provided through the ProQuest platform are not available for export. This can be an issue when searching across multiple databases on the ProQuest site simultaneously.

When that occurs attempts to export the results will generate a pop-up message indicating that: “Your selection includes one or more articles that can’t be included in your request” (see illustration below).

A message indicating that a result set contains records that cannot be exported from the ProQuest platform

There is no option which allows the automatic removal of the records in the set of search results preventing the export. However, clicking or tapping the ‘question mark’ icon in the top-right of the pop-up message (see illustration above) will display a list of the databases from which the export of records is restricted.

To remove the offending records from the export, first select the Database facet from the result set, and choose the More option (see illustration below).

The Databases facet in a result set on the ProQuest platform

In the Database pop-up, select the Exclude option for export-restricted databases and choose Apply (see illustration below).

The option to exclude individual databases from a results set on the ProQuest platform

Once any unexportable database records have been removed, the Export results option will open a new pop-up. Having read the ‘Terms and Conditions’, select the required export format, choose whether or not to include Abstracts, and click or tap Accept.

The requested records will not be immediately available for export, as the record set needs first to be processed on ProQuest’s servers.

To retrieve the records, access the My Research area, and select the Searches tab (see illustration below).

The Searches tab of the My Research area on the ProQuest platform

Newly requested exports will display and may indicate that ProQuest is still “Processing Results…” (see illustration below).

A set of requested search results being processed for export on the ProQuest platform

Once the processing has completed, the Exports Results option will be activated for that results set (see illustration below). Selecting the Export Results option will trigger the download of the matching saved search items in the selected format.

The Export Results option in the Searches tab of the My Research area on the ProQuest platform

There is no need to remain logged into the ProQuest platform while a set of search results is processed. The next time that a student or researcher logs into their My Research area, previously saved searches will be listed in the Searches tab, along with the Export Results option.

ProQuest apply a limit of two such large exports per day. Additional search results sets can be saved in the Searches tab for future export.

Withdrawal of access to the legacy version of RefWorks

ACCESS TO THE superceded, legacy version of RefWorks (version 2) will cease to be available for staff and students at Nottingham Trent University from the end of August 2022. From September, the library will only be supporting the current version of RefWorks (version 3).

Since the launch of RefWorks version 3, LLR has been supporting both the new and the legacy versions to allow sufficient time for users of the legacy version to complete existing research activities without needing to migrate mid-project.

Library support for both versions has now been in place for several years. Throughout that time new staff and students have been encouraged by the library to create accounts in RefWorks version 3, and the LTT has provided training exclusively for the much-improved new version.

However, a minority of existing v2 users have continued to regularly log in to the legacy version of RefWorks, and a small number of new v2 accounts have been created.

The library has contacted all v2 RefWorks users that have been active on the platform in the past twelve months, offering support and guidance about how to migrate to RefWorks v3. A second mailout to all active v2 users has recently been completed, and library teams have made additional contact with the most active v2 users.

An announcement has also been added to the v2 RefWorks user interface (see illustration below).

The ability to create new accounts in RefWorks v2 has now been suspended ahead of the withdrawal of access.

The withdrawal of access to RefWorks v2 will be effected by the removal of Single Sign-on authentication to the platform.

After the withdrawal of access to v2, the library will be able (for a limited period of time) to extract references from individual staff and student accounts who have not yet migrated to RefWorks v3 and who continue to need access to that material.

Updated resource: Nielsen Portfolio (Creative Club UK)

THE CREATIVE CLUB platform, which provided access to campaign materials produced by the advertising industry, has been amalgamated into the Nielsen Portfolio service.

A new listing for Nielsen Portfolio (Creative Club UK) has been added to the Find Databases service. The previous listing for Creative Club has been withdrawn.

Authenticated access to the resource is by university username and password. The resource is described as follows:

Nielsen Portfolio (Creative Club UK) is an advertising archive, providing access to over 4.5 million advertisements across all types of media. The archive is continually updated as new advertising campaigns are launched. It’s possible to search by company, brand or sector, or for specific platforms such as TV, press, direct mail, outdoor, internet, online video, cinema or radio.

Upgraded resource: BFI Player

THE LIBRARY HAS upgraded the level of access to the streaming film services provided by the British Film Institute’s BFI Player to include subscription-only material in addition to the free-to-view content that was already available.

The Find Databases listing for the BFI Player has been updated accordingly:

BFI Player is a video-on-demand service from the British Film Institute, streaming acclaimed landmark and archive films from Britain and Europe as well as international releases and film collections including BFI Flare LGBTQIA+, Visionary Directors and Black Stories. Nottingham Trent University students and staff can register an account which will allow them to watch content in the subscription as well as the free collections. Please note, rentals and festival events are not included in the subscription offer. BFI Player is unavailable outside the UK.

Nottingham Trent University staff and students will need to register for a BFI account and then associate that account with their university account to gain access to the subscription content. An illustrated walkthrough of the registration and sign-in process is provided on the new Registration Guide accessed through the Find Databases listing for the resource.

New resource: Bates’ Visual Guide to Physical Examination

Detail from the launch page of Bates' Visual Guide to Physical Examination

ACCESS TO BATES’ Visual Guide to Physical Examination has been enabled in a new listing in the Find Databases service.

Authentication to the Bates’ platform is by university username and password, on-campus and off-campus.

The resource is described as follows:

Bates’ Visual Guide to Physical Examination delivers new clinical skills videos featuring head-to-toe and systems-based physical examination techniques, as well as OSCE clinical reasoning modules. Based on Bates’ Guide to Physical Examination and History Taking, this online guide maintains the evidence-based origins of the text and cover the same range of patient types profiled in the series.

This resource was previously made temporarily available in the Spring of 2020 as one of the additional electronic resources provided during the restrictions of the Covid pandemic.

RefWorks: account access issues

RefWorks logo (RefWorks v3)

THE LIBRARY IS working with colleagues in Digital Technologies and the technical support team at RefWorks to reinstate access to version 3 of the RefWorks platform – which is currently unavailable for existing account holders.

At present, attempts to log in to RefWorks v3 resolve to a ‘Start using RefWorks’ page (see illustration below). This is not expected behaviour, and existing users will not be able to complete the ‘one-time reassociation’ process and will find themselves stuck in a loop.

The issue has been logged with RefWorks Support as an urgent case, and an update will follow once access has been reinstated.

Access to the legacy RefWorks v2 platform is currently unaffected.

UPDATE, 27 May 2022: Affected staff and students can reset their RefWorks account (in order to log in successfully using their university username and password) by following these instructions.

RESOLVED: Shibboleth and eZproxy authentication issues

THE ISSUES AFFECTING authenticated access to some front-facing library services and platforms (reported earlier today) have now been resolved.

Access to all publisher sites and resources reliant on eZproxy authentication for off-campus access has been reinstated. Authenticated access to the Worktribe research management application is also available once again.

Shibboleth and eZproxy authentication issues

Code block

THE DIGITAL TECHNOLOGIES team has this morning deployed some planned updates to the university’s authentication environment which have caused temporary interruptions in access to some services.

Resources which rely on eZproxy authentication for off-campus access are currently unavailable (with requests resulting in an error message). Access to the Worktribe research management system is similarly affected.

The impacted platforms and services are those that have a unique, customised integration with the university’s authentication environment – so library resources that rely on standard Shibboleth-based Single Sign-on are continuing to work normally.

The DT and library teams are working with third-party suppliers to reinstate access to the affected platforms and applications as soon as possible.

A further update will follow once these issues have been resolved.